n CEASE FILL IN AND SUBMIT BY CLICKING BELOW (All fields must be complete)
  1. DEPARTMENT NAME
  2. FIRST & LAST NAME OF RESPONSIBLE INDIVIDUAL
  3. E-MAIL ADDRESS
  4. TELEPHONE
  5. NAME OF CONTACT IF DIFFERENT FROM ABOVE
  6. E-MAIL ADDRESS
  7. TELEPHONE

  8. TITLE OF EVENT

  9. EVENT DATE(S) AND TIME(S)
    DAY
    MONTH
    DATE
    YEAR
    START TIME (SPECIFY AM OR PM)
    END TIME (SPECIFY AM OR PM    )

    USE THE BELOW SECTION IF YOUR EVENT EXPANDS OVER MORE THAN ONE DAY, IF NOT LEAVE BLANK

  10. CONCLUDING DATE
    DAY
    MONTH
    DATE
    YEAR
    START TIME (SPECIFY AM OR PM)
    END TIME (SPECIFY AM OR PM    )
  11. PLEASE CHECK APPROPRIATE BOX(ES)
    McCUNE CONFERENCE ROOM, 6020 HSSB (Capacity 100)
    CROWELL READING ROOM, 6028 HSSB (Capacity 12)
    IHC RESEARCH SEMINAR ROOM, 6056 HSSB (Capacity 24)

  12. COMMENTS

CONTRACT FOR USE OF THE IHC CONFERENCE ROOMS

I. REFERENCE

A. UCSB Policies and Procedures Manual, 7124, Policy on Sale or Distribution of Food.

II. POLICY

1. Suitability of a particular event for the IHC Conference Rooms shall be determined by the Director
2. The IHC is intended primarily as a location for academic events involving campus departments and programs. Priority for use of the facilities will be given to the IHC, its research sub-units, and academic departments or programs in the fine arts, humanities, and social sciences. They are unavailable for use by non-academic units, student organizations, and community groups.
3. The rooms may not be used as a regular meeting place for campus departments or as a classroom for regularly scheduled classes, but may be used for one-time-only instructional events, with attendance limited to 100 persons.
4. Room Reservations are accepted 30 days prior to the beginning of instruction in the academic quarter for which they are being requested, except in the case of academic conferences that must be planned far in advance.
5. All weekend events (Saturday, Sunday) will be subject to a custodial cleaning fee.
6. Preparation of food and serving of meals is not permitted in the rooms. Catering of light foods (hors d'oeuvres, coffee and cookies, cheese and crackers) is allowed with prior approval and in accordance with Food Services, Interim Policy 6005.
7. The IHC coordinates all use and maintenance of the facilities in coordination with Physical Facilities.
8. Reservations for the rooms are obtained through the IHC by filling out the form found at www.ihc.ucsb.edu/room.html
9. Seven 6' and seven 5' folding conference tables, and 100 stacking chairs are available. If your event requires additional room setup, or for other furnishings or room rearrangement, contact Furniture Services, x2732. For audio/visual needs, the McCune Conference Room has one overhead projector, two slide projectors, a data projector, a DVD/CD player, a cassette deck, a VCR and an input for a laptop computer. For additional A/V needs contact Instructional Development, x3549. You are responsible for all rentals and must be present when they are delivered and picked up.
10. Users must furnish all other supplies, including additional chairs and tables, as necessary. Users must make appropriate arrangements with Furniture Services and are responsible for associated charges. Users should include setup and tear-down time in their request for use of the rooms.
11. The 6th floor of HSSB contains men and woman bathrooms.
12. For non-University guests, a Visitor's Parking Fee is collected in the parking lot.
13. Parking is in Lots 27 and 29, adjacent to HSSB.
14. Parking for those with a disability is located in lots 27 and 29.
15. Keys are obtained at the IHC (6046 HSSB) by the user. Conference tables must be returned to the storage closet. Chairs must be reset according to the seating chart posted on the wall in 6020 HSSB. Lights must be turned off. Windows must be closed, doors locked and key returned to the IHC.
16. It is the responsibility of users to restore the rooms to their original condition. Users will be recharged for extraordinary cleaning expenses and repair of damage. For this reason, when making reservations, IHC requires users to supply an appropriate department account name and number. For non-University users, a refundable check deposit in the amount of $200, made payable to The Regents of the University of California, must be submitted to the IHC prior to the event. Any expenses for extraordinary cleaning or repair of damage will be deducted from the deposit with remaining funds being returned to the user.
17. If your event starts earlier than 8 A.M, after 5:00 P.M. or is on a weekend, you must call 893-3907 to pick up keys in advance.

13. ENTER DEPARTMENT ACCOUNT NAME AND NUMBER BELOW
ACCOUNT NAME
ACCOUNT NUMBER
(There is no fee to reserve the rooms. In the event that damages occur to the rooms, the departmental account listed above will be recharged to pay for the cost of the repairs)




After the IHC reviews your room request you will be contacted via e-mail.